Description

Receives PO/ Invoice/ Necessary documents/ Approvals / Travel bills/ Transportation bills. From user department and verifies the same. Initiates bill booking process as per the assigned / specified guidelines and forwards the same to IB/ HOD and application of prepayment for pending advances with suppliers/ employees. *(Scans verified documents & uploads the same in ERP) Receives multiple approvals from IB to HOD* as per the limitations. Prepares cheque as per the assigned documents and forwards the same to IB for verification. Forwards verified cheque to IB to HOD for multilevel authorizations. Maintains/ uploads e-files of the approved cheques and handovers the same to concern person with necessary acknowledgements. Follows up with concern department for Po/ Tax invoice for completion of transaction. *(Non-POs will be paid and follows up for receipts) Reconciliation: ERP Reconciliation Runs creditor trial balance (CTB)/ Prepayment trial balance (PTB)/ GL Trial balance (GLTB) sheets from ERP and compares CTB/PTB VS GLTB and verifies the same with GL detailed report. Runs Prepayment (age wise) report and follows up with user department for settlement of pending advance on monthly basis. Runs creditors aging report and updates Vendor wise reasons/ status and forwards the same to IB for review / decision. Reconciliation of DD bank, cash bank contra & depot bank contra. Supplier statement reconciliation Receives supplier statement from concern supplier and verifies the same with supplier statement of account report of Visaka and reconciliate the same with our books & will intimate to purchase department if any deviations Fortnight Cash & Bank Statement Receives cash & banks statement from assigned division/ plant and verifies the same with scanned documents. Runs Un-billed GRN on a weekly basis for booking bill and adjusting advances. Verifies, calculates and compilation of RCM (reverse charge mechanism) and associated GST liability data of assigned divisions for processing on time payments Attends to all internal/external audits and provide necessary clarifications in consultation with HOD. Ensure timely and effective implementation of performance management system by seeking/providing regular feedback, conducting formal reviews, and identifying training and development needs Discharge any additional roles and responsibilities as directed by management from time to time.

Role and Responsibilities

• Receives PO/ Invoice/ Necessary documents/ Approvals / Travel bills/ Transportation bills. From user department and verifies the same. Initiates bill booking process as per the assigned / specified guidelines and forwards the same to IB/ HOD and application of prepayment for pending advances with suppliers/ employees. *(Scans verified documents & uploads the same in ERP) Receives multiple approvals from IB to HOD* as per the limitations. Prepares cheque as per the assigned documents and forwards the same to IB for verification. Forwards verified cheque to IB to HOD for multilevel authorizations. Maintains/ uploads e-files of the approved cheques and handovers the same to concern person with necessary acknowledgements. Follows up with concern department for Po/ Tax invoice for completion of transaction. *(Non-POs will be paid and follows up for receipts) Reconciliation: ERP Reconciliation Runs creditor trial balance (CTB)/ Prepayment trial balance (PTB)/ GL Trial balance (GLTB) sheets from ERP and compares CTB/PTB VS GLTB and verifies the same with GL detailed report. Runs Prepayment (age wise) report and follows up with user department for settlement of pending advance on monthly basis. Runs creditors aging report and updates Vendor wise reasons/ status and forwards the same to IB for review / decision. Reconciliation of DD bank, cash bank contra & depot bank contra. Supplier statement reconciliation Receives supplier statement from concern supplier and verifies the same with supplier statement of account report of Visaka and reconciliate the same with our books & will intimate to purchase department if any deviations Fortnight Cash & Bank Statement Receives cash & banks statement from assigned division/ plant and verifies the same with scanned documents. Runs Un-billed GRN on a weekly basis for booking bill and adjusting advances. Verifies, calculates and compilation of RCM (reverse charge mechanism) and associated GST liability data of assigned divisions for processing on time payments Attends to all internal/external audits and provide necessary clarifications in consultation with HOD. Ensure timely and effective implementation of performance management system by seeking/providing regular feedback, conducting formal reviews, and identifying training and development needs Discharge any additional roles and responsibilities as directed by management from time to time.