Job Title: Manager Legal Contracts Drafting Vetting Monitoring
Business Unit: Global Business Shared Services (GBSS)
Domain: Supply Chain Operations
Purpose of Job
Through a phased approach, the Global Business Shared Services (GBSS) Center now delivers many of the F&A, Supply Chain & HRO services across different businesses within the Piramal Group. Our strategic intent is to evolve Shared Services as a service provider that provides support across all elements of the F&A, Supply Chain Operations & Control & HRO frame work, focusing on providing value through initiatives on standardization, consolidation, automation support and leveraging best in class available tools / techniques forming an enabler to support scalability of the function.
The Manager Contracts management GBSS, will be accountable for overall life cycle management of vendor and customer contracts involving contract drafting, reviews, cross functional discussions, renewal reminders, renewal and contract compliance
The Manager would be expected to ensure adherence to global policies & shared services operating procedures, work towards improving SLAs and KPIs as agreed upon by the business, providing root-cause analysis and risk mitigation action plans where gaps may arise.
Key stakeholders External Internal-
Vendors, customers - Supply Chain team
- Other Shared Service functions
- Business Finance teams
- Legal team
Reporting structure Role directly reports to Positions that report into this role General Manager Supply Chain operations
Full time Bachelors or Masters degree in Law (LLB/LLM)
6 to 8 years experience in customer, supply and service contract negotiation and administration preferably in pharma industry
Experience in commercial, risk assessment, regulations & legal aspects of contracts
In-depth knowledge of Indian , US and Europe land of Law
Essential Skills & Experience
Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.
Good listener with analytical mind, and able to work in cross functional organization
Demonstrates working knowledge with MS-Office suite of software applications and tools, including: Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
Significant knowledge of Supply Chain with In-depth understanding of the various terms and conditions (legal as well as commercial) and it’s impact on company’s risk in contract
Basic knowledge of Income Tax and GST tax laws
Experience focused on transformation aspects particularly Global Business Services, operational improvement and offshoring.
Knowledge of Lean, Six Sigma and other business optimization techniques is desirable
Ability to negotiate for terms and conditions that are favorable for Piramal while within the boundaries of land of law
Ability to quickly learn the technical aspect of the deal
Understand the nature of the deal and accordingly suggest legal, commercial, performance related terms and condition (contracts for 3rd Party, LL, Customer, Sub Contracting, Service Contracts, Works Contracts)
Draft all commercial contracts, highlight high risk areas, discuss with Supply chain, sales, legal team to get it mitigated.
Act as coordinator between various team within Piramal to reach to consensus
Analyze customer and/or supplier company requirements for contract amendments, responses to customer and/or supplier identified issues
Participate with Piramal’s SCM and Sales team in discussion with vendor’s or customer’s legal team
Prepare standard contract templates/NDA templates/Bank guarantee templates for each category of service/products purchase or sale. Time to time review the existing Piramal templates to incorporate changes due to change in the internal and external environment
Prepare and maintain central repository of existing contract and ensure the access to selected group of users for confidentiality
Track the validity date of contract and work with cross function team to timely renew / termination of contracts
Maintain continuous surveillance of status and progress of the contract and potential areas of difficulty
Evaluate and monitor contract performance to ensure compliance with contractual obligations and determine action to rectify contract noncompliance
Understands both strategic and operational goals and translate them into effective contracting practices
Improve turn-around time to finalize the contract
Support Supply chain to invoke any Bank guarantee due to performance issue or draft legal notices
Work with SCM team to track whether purchase / sale is done as per contract rate
Be Part of change Management to ensure most of regular/high value/strategic purchases are covered under contract
Identify suitable Contract management Software and implement the same across Piramal locations and be responsible for operations for the same