Description

The Accounts Receivable and Accounts Payable Specialist will be responsible for ensuring the timeliness and accuracy of customer payments to us and payments by us to vendors. The ideal candidate will have experience in accounts receivable and accounts payable functions, a solid understanding of accounting principles, and excellent communication abilities.

Role and Responsibilities

• MAJOR DUTIES & RESPONSIBILITIES: Prepare and record incoming payments including credit card, wire, ACH and check deposits in compliance with financial policies and procedures. Process check payments received at corporate office on a weekly basis. Have a good understanding of the organization's various programs and customer base to identify errors and solve customer issues. Have a good understanding of how transactions flow through the Enterprise Resource Planning system (Business Central). Maintain accurate records of all accounts receivable transactions according to the organization's retention policy. Develop, implement, and own an efficient and effective aged accounts receivable collections process to reduce the number of days outstanding, improve cash flow, and allow for transparency on the collections efforts which have been made, accessible to various individuals throughout the organization. Conduct collection outreach to collect past due invoices. Draft correspondence through Business Central for past-due accounts and send to applicable customers bi-weekly. Respond to resulting customer inquiries within 24 hours. Keep track of customer invoicing requirements and adjust processes as needed to ensure customer receives invoice in a timely manner. Generate summary invoices within the first three business days of the period end based on customer requirements. Upload invoices to various portals via customer requirements promptly. Correct customer invoices and credit memos as needed, ensuring that revenues and battery collections are properly accounted for in the Power BI reporting tool. Could you create reports on the status of customer accounts as requested? Run new customer credit checks ad hoc and send them to management for review. Document business processes and accounting policies to maintain and strengthen internal controls. Manage various finance-related Outlook mailboxes. Assist customers with tax-exempt statuses by uploading and managing Avalara CertCapture software. Set up and file timely sales tax returns through the Avalara AvaTax software. Could you fill out new vendor forms as requested? Please promptly receive and distribute accounts payable invoices to approvers through the Continia software. Create and maintain approver workflows in the Continia software by the organization's signing authorities. Assist approvers with Continia training and related questions. Create and maintain Continia templates for efficient processing, automating invoice registration where applicable. Prepare and send weekly accounts payable analysis for management review. Prepare and process bi-weekly vendor payments through Business Central. Upload bank files for processing ACH and Wire payments to vendors and customers. Collect and store vendor and customer payment documentation for internal and external audits. Please prepare vendor statements on an ad hoc basis and help vendors with payment-related inquiries as needed. Please do other related duties as assigned.